The Premier Platform for Scholarship Programs
Modernize your financial aid process. Manage thousands of student applications, transcripts, and references in one secure platform—eliminating paperwork and ensuring every deserving student gets a fair review.
Is Administrative Burden Costing Students Opportunities?
Application Chaos
Drowning in fragmented emails, PDF attachments, and physical transcripts that need manual sorting?
Review Committee Burnout
Professors and staff struggling to review essays and score candidates efficiently using clunky spreadsheets?
Compliance & Equity
Difficulty auditing your selection process or proving that funds were awarded equitably and without bias?
The Solution Workflow
Applications That Guide Themselves.
Most scholarship applicants drop off not because they’re unqualified, but because the process is confusing. AwardScience walks each applicant through a stage-by-stage experience in a clean flow. Answers autosave as they type. A personal dashboard shows their current stage, pending actions, and reviewer notes in real time. The result: fewer incomplete applications, fewer support emails, and a stronger, more representative pool.
Features:
Guided Multi-Stage Application · Autosave & Resume · Personal Dashboard · Status & Score Visibility · Team & Delegation · Deadline Countdowns · PDF Export
Better Quick Decisions.
Before any committee member opens a submission, AwardScience has already read it and proposed a score with written reasoning. Reviewers react to a structured first opinion instead of building one from nothing. Each judge gets a personal queue, can flag submissions, and hit Ask AI on any essay or field. The anomaly view surfaces scoring disagreements across the panel before decisions get locked in. The AI does the first pass. Humans own the decision.
Features:
Personal Review Queue · AI-Assisted Scoring · Written Reasoning · Ask AI · Flag & Tag · Anomaly Detection · Semantic Similarity · Vote & Rank
Build Any Program Without a Developer.
Every scholarship is different. AwardScience’s visual form and workflow builders let program managers design the exact experience they need by dragging in fields, stages, branches, and automated actions on a canvas. Add conditional logic (“show this field only if the applicant selects ‘postgraduate'”), set stage deadlines on a visual timeline, and publish when ready. Repeat next cycle in minutes by cloning the previous season.
Features:
Visual Workflow Builder · No-Code Form Builder (30+ field types) · Conditional Branching · Deadline Scheduler · Seasons & Award Cycles · Form Version History
Recruit the Right Reviewers, Fast.
Finding qualified, conflict-free committee members is one of the most time-consuming parts of running a scholarship. AwardScience’s AI Professional Finder lets you describe the expertise you need in plain language and returns scored matches (0–100) from a network of professionals, complete with their backgrounds and past involvement. Select the ones you want and the platform auto-drafts personalised invitation emails with signup links.
Features:
AI Professional Finder · Scored Matching · Auto-Draft Invitations · Granular Permissions · Judge Onboarding
Keep Funders and Boards in the Picture.
Scholarship sponsors and institutional funders want impact evidence. AwardScience gives them a live dashboard, filterable by season and program. They can ask plain-language questions about the applicant pool and get streaming AI analysis of themes and trends. No data exports, no waiting for the program team to pull numbers. Full visibility, zero ability to interfere.
Features:
Live Program Dashboard · 20+ Analytics Charts · AI Insights · Season-by-Season Comparison · On-Demand Excel Reports · Read-Only Sponsor Access
Audit-Ready by Design.
When a board, regulator, or accreditation body asks how a recipient was selected, the answer should take seconds. AwardScience logs every action, score, flag, and communication with a timestamp and a named user. Form version history shows exactly what questions were live at the time of each application. Permission records show precisely who could access what, and when. Every AI operation is logged with its model, token count, and cost. The trail is complete, tamper-evident, and exportable on demand.
Features:
Complete Audit Trail · Decision Trail per Submission · Form Version History · Access-Control Visibility · AI Usage Ledger · Compliance-Ready Exports · Read-Only Auditor Access
Trusted by Top Universities & Foundations
Ready to empower the next generation?
Join educational institutions that have reduced administrative time by 40% and improved committee satisfaction
What scholarship management software does
Scholarship management software is an online portal and review system for running scholarship programmes: publishing the opportunity, collecting applications and supporting documents, screening for eligibility, coordinating a selection committee, and recording how every award was decided.
AwardScience handles all of that in one place, configured by your own team rather than by developers. Programmes that ran on spreadsheets, shared inboxes and PDF forms usually replace four or five tools with a single workflow.
The scholarship lifecycle, end to end
A scholarship round has a shape most software gets only half right. Here is what AwardScience covers:
- Promote and inform. A public programme site with criteria, deadlines, an FAQ and a timeline that reads its dates from the workflow itself, so nothing goes stale mid-round.
- Collect applications. Forms built without code, with more than 30 field types, conditional questions by category, and document uploads for transcripts, references and financial evidence.
- Screen for eligibility. Automatic checks against your published criteria, with a human approving or rejecting before anything reaches the committee.
- Review as a committee. Independent reviewers scoring in parallel against a weighted rubric, unable to see each other’s scores, with conflict-aware assignment.
- Decide and notify. Calculated totals, a final decision stage, and award letters or certificates generated from templates and sent by email, SMS or WhatsApp.
- Run it again next year. Copy a season and its forms, workflow and templates carry over, while last year’s records stay untouched.
Built for selection committees, not just forms
Most scholarship tools are application forms with a spreadsheet bolted on. The difficult part of a scholarship is the committee: volunteer reviewers with day jobs, scoring inconsistently, sometimes knowing an applicant personally.
AwardScience gives each reviewer a single to-do list with their own progress, colour-coded flags and private remarks, and a weighted scoring form where the criteria that matter most carry the most influence. Reviewers score independently; administrators can see every score but cannot edit them. You can watch how that works in the judging walkthrough.
Less administration for a small team
Scholarship programmes are usually run by one or two people alongside other duties. The platform removes the repetitive parts:
- Applicants stop retyping. Upload a document and the details are extracted into the matching fields, ready to check and correct.
- Duplicates surface themselves. Submissions are compared by meaning, so the same application under two names is flagged before review.
- Reminders send themselves. Scheduled messages repeat until an applicant completes the next step.
- Multilingual rounds run on one platform. Forms and communications can be auto-translated, then reviewed before publishing.
Student data, handled properly
Scholarship applications contain some of the most sensitive data a programme will ever hold: financial hardship statements, academic records, personal circumstances. Data is hosted in the region you choose — the EU, the US or Asia-Pacific — encrypted at rest and in transit, and every action is recorded in a time-stamped audit log.
Customer data is never used to train AI models, and every AI feature can be switched off for a programme that would rather do without. The detail is on our Responsible AI page and in the Trust Center.
Scholarship management software: frequently asked questions
Can applicants upload transcripts and references?
Yes. Document uploads are a standard field type, every file is scanned for malware before anyone can open it, and details can be extracted from uploads into the application automatically.
Can we score against our own rubric?
Yes. You define the criteria and their weightings, and the total is calculated the same way for every applicant and every reviewer.
Can reviewers see each other’s scores?
No. Reviewers on parallel panels score independently. Administrators can view all scores but cannot edit them.
Does it work for a recurring annual scholarship?
Yes. Each cycle is a season with its own dates, pages and workflow, copied from the previous year in a few clicks, and editing one season never changes another.
Do we need IT support to set it up?
No. Forms, workflows, reviewer roles and the public site are configured without code, and AI can draft the first version of a programme from a plain-language brief.
A scholarship is a public act of trust, and the record behind it matters as much as the decision. See pricing, or book a live demo to see your own scholarship running on AwardScience.